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Outsource Tax Preparation – Cut Costs, Streamline Workflow, Boost Profits

Pressed for time this tax season? Partner with BI-Outsource to enhance your CPA firm’s efficiency and profitability!

Outsourced Tax Preparation Services for CPA Firms, EAs and Tax Firms

Outsourced Tax Preparation Services for CPA Firms, Authorised Tax Agents & SMEs

If tax season has pushed your staff thin, it may be time to reconsider your strategy. We help CPA firms, EAs, and accounting firms manage seasonal tax workloads efficiently by providing professional outsourced tax preparation services. Our clients frequently reduce turnaround time by 50% and experience substantial gains in workflow and recovery rate all without the cost of extra in-house labor.

Outsourcing tax preparation is smart, scalable, and built for contemporary demands. Tax season is brief but intensive, and many businesses still struggle with understaffing or underutilization of resources throughout the off-season. BI-Outsource fills that void with a flexible tax prep outsourcing model that brings experienced tax professionals onto your team when you need them most, without long-term payroll responsibilities.

Why Use Outsourced Tax Preparation Services?

Outsourcing tax return preparation during the abbreviated tax season can assist CPA and accounting businesses in the following ways:

  • During the peak tax season, turnaround times are 50% faster.
  • No hiring costs or downtime after the season.
  • Standardized documentation and digital workflows with our CapDoc platform.
  • Increased recovery rates by shifting internal staff to higher-value advising activities.
  • Data security and control via client-hosted private servers or our secure gateway.

Our CPA Tax Preparation Outsourcing Process

We begin by receiving all information, documents, current year tax organizers, and financial statements from the customer via a secure file-sharing platform. When we receive information, we first examine the prior year's return (if applicable) to ensure that the information is complete and take note of any carrying forward balances. Before we begin entering data into the tax software, we analyze and double-check the balance sheet, profit and loss statement, and other relevant data received from the client for the three C's: correctness, consistency, and completeness, so that any apparent mismatches can be identified and corrected before beginning the return preparation process. After verifying the accuracy of the information provided, we connect into the client's system and software for taxes and treat all things in the tax software, including deductions, credits, carry forward balances, and so on. Finally, we send tax return and computation PDF files to clients for approval, along with our comments, observations, and questions. After receiving confirmation from the customer, we make any necessary modifications and file the return.

Our QuickBooks Accounting & QuickBooks Bookkeeping Services includes the following:

STEP 1

DOCUMENT COLLECTION

We accept tax organizers, source documents, and prior-year returns through a secure file-sharing system or our own document gateway, CapDoc.

STEP 2

VERIFICATION (THE THREE CS)

We check all documents for accuracy, consistency, and completeness before beginning work.

STEP 3

TAX PREPARATION

We enter and process all data in the client's selected tax program, apply applicable deductions and credits, and record carryforward balances.

STEP 4

REVIEW & FEEDBACK.

We provide draft PDFs of the return and computation files for customer approval, as well as a comments sheet for any questions or clarification.

STEP 5

FILING AND CONFIRMATION

Once the evaluation is complete and accepted, we finalize and submit the return to the appropriate tax authorities.

We provide CPA Tax Preparation Outsourcing Services for the Following:

  • Individual: Forms 1040, 1040NR, 1040A, and 1040EZ.
  • Partnership: Form No. 1065
  • Corporation: Form 1120, Form 1120A and Form 1120S (for statutory corporations)
  • NGO: Form 990
  • Fiduciaries: Form 1041
Bookkeeping Accounting Services Payroll Processing AR & AP Management Inventory Management Virtual Accounting Year End Service Preparation of financial statements QuickBooks Accounting Xero Accounting Tax Preparation Control Account Reconciliations Bank & Cards Reconciliations Customer & Vendor Reconciliations Payroll Reconciliations Controller Services Management Reporting Review and Supervision Cost Analysis Operational Analysis Virtual CFO Specific Purpose CFO Capital Budgeting & Planning Budgeting & Forecasting Working Capital Management Accounting Health Check Accounting Policy Preparation Internal Control Consulting Accounting Software Set up Integrated System Implementation Business Advancement Tools

Business Enquiry

BI-Outsource uses professional tax software.

Intuit's QuickBooks accounting software, Intuits Pro-Series, Intuit's Lacerte, Drake, Creative Solutions' Ultra-Tax, Turbo Tax, ATX, and ProSystem fx ® Suite - CCH, among many more.

CPA Tax preparation Outsourcing FAQs

When we consider delegating duty to someone, we sometimes have a lot of questions. We attempted to respond to some of the typical questions that we received from CPA Partners and Accounting Firms working with us.

We always encourage our clients to use private cloud server for sharing documents over public emails (e.g. Gmail, Hotmail etc.) or cloud (G-Drive, Box, Dropbox etc.). Some of our client has their private cloud and document sharing platform. Our clients, who don’t have their own platform, we suggest using our own document management portal called “CapDoc”. Using this portal, we create account of our client wherein their people and BI-Outsource’s people have different permission rights to access and process documents. Our people process and if required arrange all the documents or data folder in the cloud portal. To know more about feature of the software please check “Secure Data Transfer and Storage” on our website or you can check introductory video of “CapDoc” on our Youtube channel using below link; https://www.youtube.com/watch?v=PDar6nsFpok.

Being an outsourcing partner, we always consider security and confidentiality at priority. This is the reason, rather than depending on third party service provider, we have developed our own Document Management Portal named “CapDoc” which give utmost level of security of client data. Moving one step ahead, we also offer hosting our portal “CapDoc” on our clients Virtual Private Server. In this way our client can assign viewing rights for documents not only to us but also to other stakeholders while document still remain in their possession and control. To check more features of our software visit our website’s page “Secure Data Transfer and Storage” or watch introductory video on our Youtube channel using link; https://www.youtube.com/watch?v=PDar6nsFpok.

AICPA covers issue of using tax return preparation outsourcing service vide Rule 301 “Confidential Client Information”. It provides that, using tax return preparation outsourcing services will not be considered as the release of client’s confidential details and hence doesn’t require specific client approval. Moreover, specific client approval doesn’t require if the member enters into a service agreement with the tax preparation outsourcing company to maintain the confidentiality of its client’s details and implementation of appropriate procedures by the service provider to prevent the unauthorized access of the client’s confidential information is reasonably assured by the member.

However, in case of individual clients (Form 1040), IRS vide section 7216 requires taxpayers to sign a form to agree and give consent for the disclosure. You can check Revenue Procedure 2013-14, section 5.04(e) to check the how to draft the consent form. Otherwise, you can contact us to receive the standard template of the consent form.

In our experience with our associate CPA’s and Authorised Tax Agents, we have observed that when taxpayers trust their CPA or Authorised Tax Agents, they also understand the stress that CPA’s or Authorised Tax Agents go through during the tax season. Therefore, generally taxpayers don’t mind CPA’s taking some support from Tax Preparation Outsourcing Service Partner like BI-Outsource to have stability in life specifically during the pick tax season. Just assurance of CPA’s & Tax Agent’s final review before submitting their returns is enough for them to give consent. BI-Outsource processes tax returns for many CPA firms and Authorised Tax Agents so you will never feel deceived after choosing us.

We charge only for what is agreed and delivered. Apart from service charges, we don’t have any other hidden charges like other service providers. Our service agreement and policies are very transparent and free of any ambiguity which helps us provide vide range of services from Accounting, Tax Preparation to Business Analysis and Virtual CFO.